Payment collection

What is payment collection?

Payment collection is how a league bills and collects team fees, player and coach registration fees, fines and forfeits. In Clubucket every charge is billed from one place and paid by card through Stripe, straight into the league's own account, with no Clubucket fee on top.

Leagues collect money from many directions: team entry fees, per-player registration, card fines, forfeits. Chasing it by bank transfer and cash means hours of reconciliation and awkward messages.

Clubucket bills every charge against the team that owes it and lets the team admin pay by card. The money goes into the league's own Stripe account.

How payment collection works in Clubucket

01Set the feesTeam onboarding, player and coach fees for the season.
02Fees are charged as teams add peoplePlayer and coach fees are paid at the point of adding them.
03Fines come from DisciplineCard and forfeit fees are billed automatically, tied to the match.
04Track what's paidSee paid and open bills per team, with a record of every payment.

What you can do

Card payments via StripeInto your own Stripe account.

Team onboarding feesCharged when a team joins.

Player and coach feesPaid when they're added, so nobody plays unpaid.

Fines and forfeitsBilled from Discipline and tied to a match.

Billing email per teamDefaults to the team admin's.

Cash and chequeStaff can record offline payments too.

Rules built in

Fines from DisciplineCard and forfeit fees are billed from Discipline, so every fine ties back to a match.

A billing email per teamEvery team has a billing email, which defaults to the team admin's.

Paid at the point of addingPlayer and coach fees are paid when the team adds them, so nobody plays unpaid.

Who it's for

League treasurers. See every charge and payment in one place.

Team admins. Pay bills by card from their portal.

League directors. Know the money is in the league's own account.

Why it matters

When fees are paid at the moment a player is added, the question of who has paid simply goes away.

Because fines are billed from match records, every charge has a reason the team can see.

Frequently asked questions

Does Clubucket take a cut?+

No. Stripe's standard fee applies, and Clubucket adds nothing.

Where does the money go?+

Straight into your league's own Stripe account.

Can teams pay in cash?+

Yes. Staff can record cash and cheque payments.

How are fines billed?+

Automatically from Discipline, linked to the match.

When are player fees paid?+

When the team admin adds the player.