Finance and invoicing

What is finance and invoicing?

Finance and invoicing is how a club bills families and keeps track of what has been paid. In Clubucket every fee is an invoice, families pay by card through Stripe into the club's own account, and staff see what is open at a glance.

Club fees come in many shapes: a season fee, a payment plan, a tournament charge, a kit order. Tracking them across bank transfers and cash leaves treasurers reconciling for hours.

Clubucket turns every charge into an invoice the family can pay by card, with reminders before the due date and a clear record of what is paid and what is open.

How finance and invoicing works in Clubucket

01Set the feesSeason fees, instalment plans and one-off charges.
02Send the invoicesFamilies receive invoices in the club app.
03Families pay by cardThrough Stripe, into your club's own account.
04Track and exportSee what is open and export the records for your accountant.

What you can do

Season fees and instalmentsCharge in full or split into a plan.

One-off chargesTournaments, kit and anything else.

Card payments via StripeInto your own Stripe account.

Automatic remindersSent before the due date.

Open fees at a glanceSee who owes what across the club.

Exports for your accountantPayment records ready to hand over.

Built in

Your money, your accountPayments go straight to your club's Stripe account.

Reminders before the due dateFamilies are reminded so staff don't have to chase.

Every charge has a recordPaid and open invoices stay on file.

Who it's for

Treasurers. One record of every invoice and payment.

Families. Pay by card from the club app.

Club directors. See the club's open fees at a glance.

Why it matters

Chasing payments is one of the most uncomfortable jobs in a volunteer-run club. Invoices with reminders do the chasing for you.

Because invoices sit next to rosters and programs, you always know which team and season a payment belongs to.

Frequently asked questions

Can families pay in instalments?+

Yes. Set up instalment plans for any fee.

Where does the money go?+

Straight into your club's own Stripe account.

Are reminders automatic?+

Yes, before the due date.

Can we export payments?+

Yes, for your accountant.

Can we charge one-off fees?+

Yes, for tournaments, kit or anything else.